TAGC in-Person BOD Meeting on 02-27-2016.
Please find below the TAGC in-Person BOD Meeting Minutes from 02/27/2016.
Meeting Location: 1798 RAES CREEK DRIVE, BOLINGBROOK IL 60490.
Meeting Date: 02/27/2016
Meeting Scheduled Start Time: 4.00 PM
Meeting Actual Start Time: 4:30 PM
Meeting Scheduled End Time: 6.00 PM
Meeting Actual End Time: 6.00 PM
Quorum present? Yes
1. Roll Call:
Pradeep Kandimalla, Ram Ade, Ramu Billakanti, Satya Kondapalli (KSN), Narendar Chemarla, Anji Kandimalla, Praveen Vemulapalli, Raghav Jatla, Dinkar Karumuri, Venkat Gunuganti, Srinivas Chada, Malathi Damaraju, Sujatha Appalaneni, Vani Dittakavi, Uma Katiki, Vandana Reddy and Sujatha Katta
Krishna Mushyam, Hari Raini, Bhargavi Nettam and Sai Gongati.
2. Ugadi and TAGC 45th Anniversary Planning:
Pradeep and Sujatha Katta provided update on Ugadi & TAGC 45th Anniversary celebrations scheduled on May 07, 2016. Venue is confirmed as Bartlet High School
3. Events Planning for remaining 2016
Pradeep Provided an update on remaining events for 2016 (Business Workshop, Cricket, Volleyball, Tennis, Picnic, Diwali, Bathukamma, Health Fair and Student awareness program through webinar)
4. Form a Committee to discuss
a) Update Bi-Laws:
Pradeep suggested to update Bi-Laws to stay close to latest changes.
Pradeep update board on the organization status since it is not in good standing as we did not submit the required documents, last year. Accountant is process to submit all the requested documents. During the same discussion, Board members suggested to send copy of notice to all BOD's.
b) Discuss future of TDF/CAP:
Pradeep requested all the BODs to actively promote TDF/CAP Projects so that it would be beneficial to the actual donor as well as members. Dinkar suggested to post these project details on TAGC Facebook page and all the BOD's will share it.
c) Introduce BOD nomination fee
Srinivas Chada explained to BOD's that expenses toward the BOD elections held in 2015 were accounted to this year. When he enquired with last year treasurer, he told that was president’s decision. Assuming such expenses, Srinivas Chada suggested to set a BOD nomination fee (apart from BOD 3 year membership) for all the TAGC BOD contestants. This fee will be refunded to those BOD who withdraw their nomination with in the withdrawal timeline Srinivas Chada proposed a motion to set a BOD nomination fee of $300 which was seconded by Malathi Damaraju. Motion was unanimously approved by Board.
d) Defining purpose of Advisory committee and chairman for 2 years
Pradeep explained the reasons of having an advisory committee (for every two years) to oversee Board and its activities. This is a suggestion and need to brainstorm ideas. Board member suggested to form this committee within the TAGC Board.
5. BOD disclosing TAGC elections information to third party organization:
It was unanimously approved by board to send a notice to Krishna Mushyam (BOD) who made derogating comments about TAGC in an email to the third party organization
Adjournment of Meeting was proposed by Ram Ade and seconded by Dinkar Karumuri