Telugu Association of Greater Chicago

2017 - Inperson Board Meeting - 03-26-2017

TAGC in-person BOD meeting minutes from 03/26/2017

Meeting Date: 03/26/2017

Meeting Location: 1880 Keystone place, Schaumburg, IL

Meeting Scheduled Start Time: 11.30 AM

Meeting Actual Start Time: 11.30 AM

Meeting Scheduled End Time: 12:30 PM

Meeting Actual End Time: 1.00 PM

 

Is quorum present? Yes

Roll Call:

BODs Present:

Ramachandra Reddy Ade, Pradeep Kandimalla, Jyothi Chintalapani, Mamatha Lankala, Sai Gongati, Venkat Gunuganti, Praveen Vemulapalli,  Sujatha Katta,  Swetha Janamanchi, Vani Yetrintala, Vijay Beeram, Uma Avadhuta, Srinivas Kandru, Pandu Ranga Reddy Lenkala

BOD’s Not Present:

Ramu Billakanti, Avinash Lattupalli, Malathi Damaraju,Satyanarayana Kondapalli, Srinivas Chada, Anjireddy Kandimalla, Sapthagiri Sangam(Sampath)

 

Meeting started with the following agenda in the order

1. Update on Ugadi/Sree Ramanavami & Musical Night event

2. Treasury report update

3. Budgeting and approval for future events and dates

4. Sports event update

5. Bathukamma event update

6. TAGC-DF update

 

 1.       Ugadi and Sreerama Navami updates provided by all chairs

 Ø 35% of the registrations done by members and seating will be given first come first serve

Ø President encouraged all BODs and their families to register both events and share the event flyer with friends through social media

Ø Cultural event planning is in progress and decision made to control the Stage line up by using a master sheet.

Ø 30 cultural programs registered and registration is closed

Ø Lot of volunteers needed for cultural chair. Request made to all BODs to actively participate and help

Ø Suggestion proposed to Cultural team to make the program interactive with audience

Ø Decoration Chair Swetha J mentioned stage is pre-set and she is following the decoration guidelines of Yellow Box venue and planning the decoration to display TAGC banners and festive décor.

Ø Food Committee chair Uma A provided updates about food planned for Ugadi event

Ø  Hyderabad House restaurant will be supplying food for the event and Menu is decided

Ø  Food will be served as per the restrictions given by Yellow Box management

Ø  Request made to all BODs to help with organizing and serving the food

Ø   Planned to raise and distribute the funds to Ekalavya foundation - Aakshya Vidya program

Ø Praveen V provided update about vendor stalls. As of now, one vendor confirmed and 7 or 8 approached

Ø President elect Mrs.Jyothi and BOD Mr. Ranga garu volunteered to host celebrities. Meet and greet will be planned as we get closer to the event based on the availability of celebrities

2.       Treasury report update provided by Mr.Venkat G and approved by board.

3.       Budgeting and approval for future events and dates were discussed and approved

4.       TDF update: TDF ED responsibilities & Knowledge transitioned to Mr.Pradeep from Mr.Ramana Murthy

5.       Upcoming events update provided by President Ramachandra Ade

Ø  Picnic update – 06/04 – Grove # 32 booked at Bussewoods, Elk Grove Village, IL.

Ø  Tennis – 08/20 details will updated in website

Ø  Volley ball – TBD, Oct first or second week

Ø  Cricket – 07/15 and 16, more details updated in website

Ø  Dasara and Deepavali - 10/21 at Yellowbox. More details TBD

Ø  Bathukamma – 09/24 at Balaji temple, Aurora. Mamatha Lankala will be the chair for this event and all woman BODs will act as co-chairs alo

Ø Independence day parade – TAGC will participate in Naperville parade all BODs agreed to be part of event with families

Ø Lessons learned and feedback from previous events were discussed

Ø Cultural planning should be more systematic

Ø Team work plays a key role in success of any event


 

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