Telugu Association of Greater Chicago

2017 - Kick Off Board Meeting - 11-12-2016

TAGC BOD Meeting Minutes from 11/12/2016

Meeting Location: 1880 Keystone place, Schaumburg, IL

Meeting Date: 11/12/2016
Meeting Scheduled Start Time: 11.30 AM
Meeting Actual Start Time: 11.52 AM
Meeting Scheduled End Time: 1.30 PM
Meeting Actual End Time: 1.15 PM

Quorum present? Yes

Roll Call: BoD's Present:
Ramachandra Reddy Ade, Pradeep Kandimalla, Jyothi Chintalapani, Ramu
Billakanti, Sai Gongati, Venkat Gunuganti, Praveen Vemulapalli, Srinivas
Chada, Sujatha Katta,  Swetha Janamanchi, Vani Yetrintala, Vijay Beeram,
Uma Avadhuta, Srinivas Kandru, PanduRanga Reddy Lenkala, Anjireddy
Kandimalla, Sapthagiri Sangam(Sampath)

BOD’s Not Present:

Avinash Lattupalli, Malathi Damaraju,Satyanarayana Kondapalli, Mamatha
Lankala

Joint secretary conducted the board meeting in absences of secretary

1.      Treasurer, Srinivas Chada, presented 2016 Treasury Report and it
iss pretty much the same as last BOD meeting in which he explained all
details. Handed over TAGC checkbook to 2017 Treasurer as a symbolic
gesture of transfer of authority.

2.      TAGC -TDF Updates - Update provided by Pradeep Kandimalla

Bathukamma donation amount sent to Akshya Vidhya and Diwali donation
amount sent to Nice organization. TDF account has now been moved to
treasurer from Executive director. Donated amount will be transferred soon
to NGOs in India once FCRA status is received.  Pending balances will be
transferred based on donor’s request

3.      2016 President's Closing Statement:

Pradeep Kandimalla thanked all volunteers in his closing statement.

4.      2017 President's Welcome Statement:

Ramachandra Reddy Ade welcomed all and requested to work as a team in the
good interest of the organization and requested all to provide valuable
suggestions to improve our organizations goals and improvise existing ways
of execution.

   5.     2017 Committees Appointment

New committees were formed for the year 2017 which will be updated in
website. Recognized Seniors who worked for community services and TDF
current executive director – Ramana Murthy Yedavalli garu

6.      Volunteer services and PVSA certificate importance

Brief details were presented by Venkat Gunuganti and referred TAGC website
for more details. He requested to encourage volunteer services and
suggested keep an account of the hours of volunteer services.

7.  2017 Events Planning:

    Sankranthi and Republic day celebrations – January 21st , 2017-Lemont
Temple

    Family Fun Bowling – Feb 26th, 2017

    Women’s day – March 12th,2017

    Ugadhi and Sriramnavami Celebrations – April or May -2017 based on
venue availability

8. Funds Mobilization for 2017

Ramachandra Reddy requested every BOD to help in fund raising.

9. Motion(s) passed:

Based on the advance notice, and request we included following in Board
meeting:

“Apart from the stipulated programs, TAGC board can decide to conduct any
special program(s) during the course of a year. These programs would be
ticketed and price of the ticket would be variable for each program and
will be determined by TAGC EC, members will get discounted price.”

Proposed by Srinivas Chada and seconded by Anji Reddy Kandimalla; Motion
was passed unanimously.

10: Amendment to bylaw Article VI: Budget, Finances and Auditing; Sections
2: Additional benefit

Treasurer can disburse the budgeted funds up to $1000 via online by using
quick pay facility; Treasurer requires President or President’s designate
online approval to disburse the amount exceeding $1000 via online by using
quick pay facility

Proposed by Venkat Gunuganti, seconded by Swetha Janamanch; Motion was
passed unanimously.

Meeting Adjournment was proposed by Srinivas Chada and seconded by Anji
Reddy Kandimalla.

Thanks & Regards

Secretary & Joint Secretary

Panchangam Read More

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